Edward Vielmetti is inviting you to A2B3 lunch on Thursday at Eastern Accents in Ann Arbor, Michigan 48104

arbcamp planning non-summary: lunch, Kai Garden, Nov 21 2008

Ten of us met for lunch at Kai Garden on Friday, Nov 21 to help plan Arbcamp, which is coming up the evening of December 18, 2008 in Ann Arbor.  I had the Mongolian beef and egg drop soup; Dug ordered a round of scallion pancakes.

Here's a summary (or not).

Dug Song summed up the discussion at the end including:

Schedule: how the event will be structured, how much time we have, how many parallel tracks can happen, how to accomodate both short "lightning" style talks and longer sessions, how to wrap up at the end.  Conflicts and issues with UM end of term and students leaving town.

Resources: space, projectors, white boards, sticky notes, flip charts, markers, and other kinds of writing materials; name badges; food, a venue for an afterparty, give aways, etc.

Sponsorship: event budget, who is the fiduciary (if any), what actually costs money to get done, what kind of money would help, how to acknowledge non-money sponsors, etc.

Public relations: continuity with previous Arbcamp event, getting the word out among personal networks, media relations, blog relations, mailing lists for outreach, connections outside the immediate area.

Contingency planning; with 40 registered attendees already for an event in a venue that houses 100, what are reasonable ways to deal with the case where more people want to come than there's space for them?

Goals, explicit and implicit: number of attendees, whatever happens is the only thing that could have happened, looking ahead to future events (an a2b3 conference, a publishing focused event, another arbcamp, Library Camp, Ignite!, etc), community organizing.

Who was there, clockwise:

Dug Song - founder of a2geeks, vp engineering at Zattoo
Jonathan Duty - SW engineer, Zattoo
Marshall Weir - UM student, intern at Zattoo
Matt Pizzimenti - Coffee House Coders
Zach Steindler - Coffee House Coders
Edward Vielmetti - "I organize lunch", a2b3, organizer of first Library Camp
Jonathan Cohen - research scientist, NVIDIA; computer graphics Academy Award winner
Kevin Dangoor - python developer
Mark Ramm - python developer

Other resources mentioned w/links to Arborwiki or direct as appropriate:

Zattoo
Mark Maynard interview of Dug Song
Hathaway's Hideaway
Ann Arbor Area Community Foundation
a2geeks
Coffee House Coders
a2b3
Library Camp

Next planning lunch in two weeks: Friday, December 5, 2008, Kai Garden.

ArbCamp

Thanks for coming! Awesome time. Look for the arbcamp tag on all media.

Technorati Tags: arbcamp, not-barcamp, nosirree-not-even-going-to-mention-barcamp

Arbcamp planning session at the lofty loft

Arbcamp is this coming weekend at WCC. Here's notes from a planning session (raw unedited mostly to share)

attendees: @logista @vaguery @ingenexgroup @bkerr @dunrie @hsgidley @edwardvielmetti @3point7ross

How do we tell people what is going to happen? (Both then and now).

Free t-shirts from Retro Duck, East Lansing
Barrel of cocktail monkeys from Archie McPhee to go to ABC
Cash bar at ABC - a little before 6 to setup - event 6-10pm.
"A night at the tap room"

schedule
9am schedule
1230-100 schedule

Pecha Kucha - David Bloom
autotimer for slides

Charlie Penner, Washtenaw Community College

Demo session - speed geeking

What is this for?

Anyone can talk
The people who are here are the best people who can be here
Law of personal mobility

Before hand:
- Office max trip
- Name badges
- Photography
- Video
- Open wifi
- Whiteboards, easels

Bring in lanyards from past conferences

What will the School of Information bring?

Presence at open space meetings - twitter flickr etc etc

arbcamp IRC chat room, web client for IRC so that people can chat.

Post party scanning bee to collect and document artifacts

Recent Changes Camp experience: after the first one, having the artifacts in place from the last one makes planning the next one easier.

Betsy Weber as a connection to bring folks?
Quicken Loans?
Genecodes?
Detroit News

Public registration list? So you can see who has registered.

Outside.in geoaggregation - tag aggregation for arbcamp tag

(Note to self add an arbcamp category)

Facebook strategy for the event - tag peoples names in the middle of sessions.

Ping Ashwin re the group 500 UM Engine student list

Jaffe 1230-930pm

Child care?

Logistics for the books

Cloth bags?

Setup, cleanup?

Technorati Tags: arbcamp, not-barcamp, nosirree-absolutely-not-barcamp, openspace