I attended this week's meeting of the Governance Committee of the Ann Arbor Board of Education, and this is what I saw.
Two of the agenda items did not have any documents online in Board Docs before the meeting (revisions to 3000 and 4000 series policies). Those were added during the meeting.
One of the agenda items (cyberbullying) did have a document online. It had several typoes and missspellings, including an incorrect reference to statute.
A last agenda item (FOIA) had a completely incorrect document posted online, which caused measurable confusion at the meeting as trustees were reviewing a document which was not actually the one that they were asked to review.
I believe that these routine postings of documents from staff to the board are the responsibility of district staff, and that the board secretary is the particular person tasked with getting documents online in a timely manner. I have no idea how well Board Docs works but if it's anything like the city's Legistar system it's probably difficult to use enterprise software. Nevertheless, it's the responsibility of the board and of the executive staff to produce these records in a timely manner to prepare not just the public but also the board for their meetings, and this situation deserves attention to see if there's scheduling or training or other management effort to ensure that Board Docs is always up to date as a matter of good policy and practice.
(Also, Balas has the best welcome signs.)